Using a Virtual Assistant (VA) can help to shave hours from your working week, but knowing which tasks to delegate can be tricky, whether you’re starting your business or aiming to grow.
VA’s are generally contract or freelance workers who (mainly) work from home and tend to focus on administrative tasks. However, that’s not true of all, as some (including Glow Virtual Assistants) can also provide event and project management, property management and even business advice.
Typically, entrepreneurs can use VA’s for everything from making customer service calls to sending out thank you messages to prospective clients.
The VA quickly becomes a team member who just happens to work remotely.
Not sure where to start? Here are 10 of the most common ways you can use a VA to improve your business:
Keeping tabs on bills and other bookkeeping matters can be one of the easiest things to assign to a VA. Many small businesses choose to share their bookkeeping systems with their VA who can then follow up on tasks such as outstanding invoices or unpaid bills.
2 Data entry
Whether it’s a list of prospective clients or updated information for existing contacts, keeping databases current is a suitable task for VA’s.
Turning data into a presentation or summarising research findings can be a huge timesaver when preparing for meetings, so why not outsource it if you can.
4 Managing email
To keep you from wasting time in your inbox, ask a VA to filter your most important emails and even respond to the rest on your behalf. Such email management is easy to do remotely and you can even ask to be copied in before sending out any responses to reduce the risk of errors.
5 Social media tasks
VA’s are be a good bet to handle tasks such as writing social media posts or even sending thank you notes. Such tasks can consume a lot of your time, but a good VA can take care of all of it allowing you to concentrate on what’s more important.
6 Travel research
VA’s are a great resource for finding hotels, booking airfares and mapping out trip itineraries for business and pleasure. Let a VA take the hassle out of navigating the large number of travel research tools and review sites on the Web.
7 Online research
You can easily ask your VA to complete Internet research on your behalf. Make sure the requirement is well defined so that the research can home in directly to what you want.
8 Chasing business leads
Prioritising potential business opportunities can be challenging, but VA’s can help with the process. Whether it’s as simple as recording sales chase activity, or performing the chase, the VA can perform the task so that you concentrate on any sales that are generated.
Because many scheduling tools are available online, VA’s are managing the calendars of many clients. Scheduling appointments with clients and helping to plan events are just a couple of the scheduling tasks that can be outsourced.
10 Industry knowledge prep
With limited time to keep up with industry news, some small businesses have turned to VA’s to keep tabs on the most important happenings in their market place. The information could be used on social media feeds or for bring up interesting developments in conversation with customers and sales prospects. It helps to have timely news.
About Glow Virtual Assistants
We’re a forward-thinking agency of skilled and qualified Virtual Assistants, specialising in supporting entrepreneurs and businesses to succeed, grow and shine!
We offer a range of services and tailor packages to suit the needs of you and your business.
Why not read what our clients say about us so you know that your business will be in safe hands.
Want a chat or got a question? Drop us a message and we’ll get back to you!
If you have enjoyed reading about why planning is super important, sign up for future blogs on our website.