Do you ever feel that you are overloaded with work, and don’t know how to go about reducing that big pile of stuff; which has been building up for days, weeks, or even months?
Maybe it’s about time that you conquered that ‘Mount Everest’ of tasks and paperwork with my top 10 tips on how to become a more organised (and hopefully a less stressed) entrepreneur:
1 Braindump your ideas
Create a mind-map of all the ideas that are crowding your headspace. Use this to clear your mind and focus on each task in hand.
2 Write a ‘to-do’ list
Use headings and subheadings to narrow down exactly what needs to be achieved within each task.
3 Diarise everything
Use a scheduling or diary system to organise your time. Plan tasks ahead of schedule to allow you to dedicate suitable time for each one.
Outsource anything you can to free up your time to run and grow your business. E.g. by using Virtual Assistants, Marketing Experts, Accountants, etc.
5 Plan often
Set aside designated planning time. Spend one evening (usually a Sunday works best) to plan and prepare your week ahead.
6 Don’t check email in the morning
Check emails at the end of every day rather than at the beginning. Use a small amount of time at the end of the day to plan and prepare for the next day.
7 Cut distraction
Turn off your phone and stay logged out of your email while completing each task. Fewer distractions mean you will complete tasks quicker, and you can reply to urgent calls and emails during coffee breaks in between tasks.
Schedule email mail-outs and social media posts in advance so they happen automatically. Set aside time to schedule as this will save you time in the long-run (you can also use a social media management tool to be even more efficient at this!)
9 Tidy your desk
Clear your workspace so it is free from loose papers and clutter. After all, an organised space creates an organised mind!
10 Constantly review your progress
Assess what is working well for you at keeping you organised, and focus on doing these things (and remember that what might be working for another person won’t necessarily work for you – and vice versa).
These are all good and well, but are you still wondering where on earth to start with becoming more organised and tackling that mammoth of a mountain?
Here are some useful tangible items you might want to use to help you get started:
- Mind-mapping software, such as MindGenius or imindmap (or just an old-fashioned pen and paper – and one or two highlighters).
- A paper diary – electronic ones are great but sometimes it’s good to have everything there in front of you in black and white!
- A list of useful contacts to lend a hand with your outsourceable tasks when needed.
- Social media management programmes (e.g. Hootsuite, Buffer, etc).
- Email scheduling software (e.g. Mailchimp, CRM database, etc).
- A quiet and clutter free space to work and focus (even a desk in a library might be suitable!).
Basically, all of the above boils down to the fact that: “to fail to prepare, is preparing to fail.”
This mantra is very true both in life and business. Setting aside a little time to prepare your diary, and plan your time in advance, will be extremely worthwhile in helping to organise your life, work, and most importantly your mind.
So, don’t wait until tomorrow to start planning your strategy to become more organised. Give yourself that ‘phew’ feeling, and start taking action now! (You might even get a better night’s sleep, and thank yourself for it!)
Maybe you need some help, take a look at how we could support your business to shine